Privacy Policy

Information We Collect

Information You Provide

We collect information you voluntarily provide when using the Service:

• Account Information: Email address, name, and password when you create an account
• Payment Information: Billing details processed through our secure payment provider (we do not store full credit card numbers)
• Calendar Data: Events, tags, and calendar information you create or sync from connected calendar services
• Sharing Preferences: Custom tags, share link configurations, and visibility settings
• Communications: Messages you send to us for support or feedback

Information from Third-Party Calendar Services

When you connect third-party calendar services, we access:

• Calendar event titles, descriptions, dates, times, and locations
• Attendee information associated with events
• Calendar metadata necessary for synchronization

We only access calendar data necessary to provide the Service and do not access unrelated data from your connected accounts.

Information Collected Automatically

When you use the Service, we automatically collect:

• Device Information: Device type, operating system, browser type, and unique device identifiers
• Usage Data: Features used, actions taken, and time spent in the app
• Log Data: IP address, access times, pages viewed, and referring URLs
• Cookies and Similar Technologies: Session cookies, analytics cookies, and local storage

How We Use Your Information

We use the information we collect to:

• Provide the Service: Sync calendars, apply tags, generate share links, and deliver core functionality
• Maintain Your Account: Authenticate users, process payments, and manage subscriptions
• Improve the Service: Analyze usage patterns, fix bugs, and develop new features
• Communicate With You: Send service updates, security alerts, and (with your consent) promotional messages
• Ensure Security: Detect fraud, prevent abuse, and protect user accounts
• Comply With Legal Obligations: Respond to legal requests and enforce our Terms of Use

How We Share Your Information

We do not sell your personal information! We may share your information in the following circumstances:

With Your Consent

When you create shared calendar links, the events you select become viewable to anyone who has the link. You control which events are shared.

Service Providers

We share information with trusted third-party service providers who help us operate the Service, including:

• Cloud hosting providers (data storage and servers)
• Payment processors (subscription billing)
• Analytics providers (usage analysis)
• Email service providers (transactional communications)

These providers are contractually obligated to protect your information and use it only for the services they provide to us.

Legal Requirements

We may disclose your information if required by law, court order, or government request, or to protect our rights, property, or safety or that of our users.

Data Security

We use industry-standard encryption (TLS/SSL) for data in transit and AES-256 encryption for data at rest. Your calendar data is protected with the same security standards used by financial institutions.

While we implement robust security measures, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. After account deletion:

• Account data is deleted within 30 days
• Calendar data and tags are deleted immediately upon account deletion
• Shared links are deactivated immediately
• Backup copies may persist for up to 90 days for disaster recovery purposes
• Certain data may be retained longer if required by law

Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

Correction

You can update your account information and calendar data directly within the Service.

Deletion

You can delete your account at any time through your account settings. This will permanently delete your data as described in Section 5.

Revoke Calendar Access

You can disconnect third-party calendar services at any time. This will stop synchronization, but previously synced data will remain unless you delete it.

Marketing Communications

You can opt out of promotional emails by clicking "unsubscribe" in any marketing email or adjusting your notification preferences.

Cookies and Tracking Technologies

We use cookies and similar technologies for:

• Essential Cookies: Required for the Service to function (authentication, security)
• Analytics Cookies: Help us understand how users interact with the Service (Google Analytics)
• Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings, though disabling essential cookies may affect Service functionality.

Children's Privacy

Capacitly is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately so we can delete it.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence, including the United States. These countries may have different data protection laws. We take appropriate safeguards to ensure your information remains protected in accordance with this Privacy Policy.

California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information we collect and how it's used
• Right to request deletion of your personal information
• Right to opt out of the sale of personal information (we do not sell your data)
• Right to non-discrimination for exercising your privacy rights

To exercise these rights, contact us at [email protected].

European Privacy Rights

If you are in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR):

• Right of access to your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent at any time

Our legal basis for processing your data includes: performance of our contract with you, your consent, our legitimate business interests, and compliance with legal obligations.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on this page
• Updating the "Last updated" date

Your continued use of the Service after changes take effect constitutes your acceptance of the revised Privacy Policy.

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us: